--- title: "Bookkeeping in Oshawa: Monthly Books & HST Filing" url: https://www.everstonecpa.com/bookkeeping-oshawa description: "Monthly bookkeeping for Oshawa and Durham businesses from $325 a month, with 13% HST filing included and a CPA on the file. Get a fixed quote today." type: service-in-a-city updated: 2026-10-02 summary: "Monthly bookkeeping for Oshawa and Durham Region businesses starts at $325 a month and includes the 13% HST return. Every bank and card account is reconciled each month, payroll and owner draws are recorded as they happen, and the books close clean into the year-end, which the same firm prepares. The work is remote, through cloud software and a secure upload link." faq_count: 7 publisher: EverStone CPA Inc., a Chartered Professional Accountant firm registered with CPA British Columbia and CPA Alberta service_area: British Columbia, Alberta, Ontario and Manitoba language: en-CA contact: info@everstonecpa.com · https://www.everstonecpa.com/book-online --- [Home](https://www.everstonecpa.com/) [Accountant in Oshawa](https://www.everstonecpa.com/accountant-oshawa) Bookkeeping Bookkeeping · Oshawa # Bookkeeping for *Oshawa* businesses A Durham ledger is usually busier than it looks: progress draws from a builder, fuel on three cards, a shop floor full of parts, tips paid out on Friday. EverStone keeps those books for [Oshawa businesses](https://www.everstonecpa.com/accountant-oshawa) remotely, at a fixed monthly fee, with HST filing included. [Get My Fixed Quote](https://www.everstonecpa.com/book-online?service=monthly#enquiry-form)[Ask a Free Question](https://www.everstonecpa.com/quick-question) **Quick answer:** Monthly bookkeeping for Oshawa and Durham Region businesses starts at $325 a month and includes the 13% HST return. Every bank and card account is reconciled each month, payroll and owner draws are recorded as they happen, and the books close clean into the year-end, which the same firm prepares. The work is remote, through cloud software and a secure upload link. The books feed every filing that follows: the T2 or T2125, the GST/HST return and its input tax credits, the CCA schedule and the CRA instalments. ## One HST account, and a filing period set by revenue Ontario harmonized with GST, so an Oshawa ledger carries one 13% HST account. The provincial part is recoverable as input tax credits like the federal part, so clean coding pays: every supplier bill with HST is a claimable credit, and every missing receipt is one lost. Filing frequency follows revenue: annual up to $1.5 million of taxable sales, quarterly up to $6 million, monthly above. Many smaller Durham businesses file more often, keeping balances small and getting equipment refunds sooner. [Input tax credits](https://www.everstonecpa.com/blog/input-tax-credits-itc-canada-guide) explains what can be claimed. ## Progress draws and holdbacks in a contractor’s books Durham’s new subdivisions mean many trade and builder ledgers, which need two things retail books do not. Progress billing: each draw is invoiced at a stage, with HST generally payable on the earlier of invoice or payment. And the 10% holdback the Ontario Construction Act lets the payer retain: earned but uncollected, it needs its own receivable rather than vanishing until it arrives. Recorded properly, the holdback receivable shows the cash tied up in finished jobs. Unrecorded, it becomes an unmatched deposit months later. Contractor accounting in Oshawa covers the tax side. ## Inventory and parts for shops and suppliers Oshawa’s automotive history left machine shops, fabricators and parts suppliers whose ledgers turn on inventory. Raw material, work in progress and finished goods are recorded separately, so monthly cost of sales is real, not just supplier payments. We reconcile inventory to your count, post adjustments and flag margins that drift from job quotes. Sound monthly figures ease the year-end count; [the year-end inventory count](https://www.everstonecpa.com/blog/year-end-inventory-count-canada) covers what it must include. ## Payroll, WSIB and Employer Health Tax as they accrue Payroll touches the ledger every run. Gross wages, CPP, EI, income tax withheld, the employer share and the CRA remittance each need accounts, or the liability never reconciles. Ontario adds WSIB premiums for most Durham trades and manufacturers, and Employer Health Tax once total Ontario payroll passes the exemption; accrue EHT monthly if you expect to cross it mid-year. Current figures are on the [Ontario tax facts](https://www.everstonecpa.com/ontario-tax-facts) page. To have payroll run too, see payroll services in Oshawa. ## The month-end close, and the shareholder loan A month is closed when every bank and card account agrees to its statement, HST agrees to what was filed, and the owner’s personal transactions are posted to the shareholder loan account. That account matters most: a personal truck payment or grocery run on the company card is money owed to or by you, not an expense. A balance you owe not repaid within one year after year-end is generally taxed as your income, so watch it monthly. [Why bank reconciliation matters](https://www.everstonecpa.com/blog/bank-reconciliation-why-it-matters) sets out the rest of the close. ## Point-of-sale days and commission cheques Not every Durham ledger is jobs and parts. A restaurant’s starts with the daily POS report, split into card settlements, cash deposits, staff tips and HST, then matched to bank deposits a day or two later. Delivery app payouts arrive net of fees, so record the gross sale and fee, not just the deposit. Restaurant accounting in Oshawa covers that routine. A realtor’s books are the opposite: few transactions, large irregular commissions, HST on each. The monthly work is matching brokerage statements to deposits and documenting car and marketing costs. See realtor accounting in Oshawa. ## Remote EverStone keeps Oshawa books online, in cloud software you own and can log into anytime. Feeds arrive electronically; receipts and statements come by secure upload, often from a phone. If you are behind, [catch-up bookkeeping](https://www.everstonecpa.com/catch-up-bookkeeping) brings you current first. The CPA who keeps the ledger prepares the corporate year-end from it, so nothing is rebuilt. About this article **EverStone CPA** Prepared and reviewed by a CPA at EverStone CPA, serving businesses in BC, Alberta, Ontario and Manitoba. Updated September 2026 . [About the firm](https://www.everstonecpa.com/about) · [Send an enquiry](https://www.everstonecpa.com/book-online?service=monthly#enquiry-form) ## What gets done, and when What gets done, and when A monthly engagement, not a shoebox in March — for a business operating in Oshawa, Ontario | Cadence | What we do | | Monthly | Transactions categorized, bank and credit card accounts reconciled, shareholder loan posted | | Each filing period | HST return prepared and filed, on the annual, quarterly or monthly cycle you are assigned or choose | | Annually | Books closed and handed clean to the year-end, with holdbacks and inventory confirmed | | Ongoing | Payroll, WSIB and Employer Health Tax recorded as they accrue | | Sales tax where you operate | 13% HST, a single registration and a single return | Source: [How often to do the books](https://www.everstonecpa.com/monthly-vs-annual-bookkeeping). General information, not advice. In Oshawa, EverStone also works with [manufacturers](https://www.everstonecpa.com/manufacturer-accountant-oshawa) and trucking firms. ## Remote bookkeeping for Oshawa Bookkeeping for Oshawa and Durham Region businesses is delivered remotely. **There is no Oshawa office and no local team.** Feeds arrive electronically, documents come through a secure upload link, and the CPA keeping your books is the one you talk to. Common questions ## Oshawa bookkeeping questions **What does monthly bookkeeping cost in Oshawa?** From $325 a month, HST return included. The fixed fee depends on volume, accounts, payroll and inventory, and is in writing before we start. See [pricing](https://www.everstonecpa.com/pricing). [Ask about your case →](https://www.everstonecpa.com/quick-question) **Which accounting software do you use?** Cloud software that you own the subscription to, most often QuickBooks Online or Xero. If you already use one, we work in it. [QuickBooks vs Xero](https://www.everstonecpa.com/quickbooks-vs-xero-canada) compares them. **Should I file HST annually or quarterly?** If your taxable sales are $1.5 million or less, annual filing is the default, but you can choose to file more often. Businesses that often claim refunds, such as those buying equipment, usually prefer quarterly. **How do I record a holdback on a construction job?** As a separate receivable when the progress invoice is issued, not as lost revenue. It stays on the books until the holdback is released and paid, which keeps the job’s revenue and the cash position both accurate. **My books are a year behind. Where do we start?** With the bank statements. We reconcile the backlog month by month, file any overdue HST returns, then move to the monthly routine. It is quoted as a separate fixed fee. **Is there an EverStone bookkeeper in Oshawa?** No. The books are kept remotely, using bank feeds and a secure upload link, so no local visit is needed. **Do you work with businesses outside Oshawa itself?** Yes. Books for businesses in Whitby, Ajax, Pickering, Clarington and the rest of Durham Region are kept exactly as Oshawa ones are: bank feeds, receipts through a secure upload link, and the same fixed monthly fee. ## Related services and local guides Nearby cities, the rest of what we do for Oshawa businesses, and the reference pages behind this one. [Accounting services in Oshawa & Durham Region](https://www.everstonecpa.com/accountant-oshawa) [How the first year works](https://www.everstonecpa.com/how-year-one-works) [See what a fixed quote looks like](https://www.everstonecpa.com/sample-quote) [Personal tax accountant in Oshawa](https://www.everstonecpa.com/personal-tax-accountant-oshawa) [Accounting & CPA services in Oshawa](https://www.everstonecpa.com/accountant-oshawa) [Bookkeeping in Toronto](https://www.everstonecpa.com/bookkeeping-toronto) [Bookkeeping in Barrie](https://www.everstonecpa.com/bookkeeping-barrie) [Monthly bookkeeping](https://www.everstonecpa.com/monthly-bookkeeping-services) [Monthly bookkeeping checklist The steps behind a month-end close](https://www.everstonecpa.com/monthly-bookkeeping-checklist) [Accountants across Ontario](https://www.everstonecpa.com/accountant-ontario) [Ontario tax facts Current rates and thresholds for Ontario](https://www.everstonecpa.com/ontario-tax-facts) ### What clients say Rated 5.0 on Google across 26 client reviews. [Read all reviews](https://www.everstonecpa.com/reviews) ★★★★★ “Personal. Professional. Responsive. Plus he saved me a bundle!” Corrin Skalbeck Verified Google Local Guide ★★★★★ “…He is very knowledgeable and has saved me tons in taxes by restructuring my group of companies — the best accountant I've worked with in the last 10 years, after switching from three different firms.” Matt Hildebrandt Verified Google review ### Starting fees Every fee is fixed in writing before any work begins. - **Monthly bookkeeping, HST filing included** from $325 a month *This page* - **Payroll, remittances, T4s and ROEs** included in monthly bookkeeping - **Books, payroll and the year-end T2 together** $500–$700 a month - **Corporate year-end and T2 return** fixed fee, quoted in writing - **Personal tax return (T1)** from $125; self-employed or rental $275–$500 - **Catch-up bookkeeping** from $2,200 per year of records - **Controller or CFO support** controller from $1,650, CFO from $2,750 a month - **One-off advice call with a CPA** $225 plus applicable tax [Get My Fixed Quote](https://www.everstonecpa.com/book-online?service=monthly#enquiry-form) --- Source: https://www.everstonecpa.com/bookkeeping-oshawa Prices: https://www.everstonecpa.com/pricing · Contact: info@everstonecpa.com · https://www.everstonecpa.com/book-online