--- title: "Bookkeeping in Windsor, ON: US-Dollar Accounts and HST Monthly" url: https://www.everstonecpa.com/bookkeeping-windsor description: "Monthly bookkeeping for Windsor businesses: US-dollar accounts reconciled, exports zero-rated, 13% HST filed. From $325 a month. Get a fixed quote." type: service-in-a-city updated: 2026-10-02 summary: "Bookkeeping in Windsor means reconciling Canadian and US-dollar accounts every month, coding exported sales as zero-rated so the 13% HST return is right, and tracking inventory or job costs for the shops that make things. EverStone does that remotely, from monthly reconciliation through to the HST filing, starting at $325 a month, and the same firm prepares the year-end from the ledger." faq_count: 8 publisher: EverStone CPA Inc., a Chartered Professional Accountant firm registered with CPA British Columbia and CPA Alberta service_area: British Columbia, Alberta, Ontario and Manitoba language: en-CA contact: info@everstonecpa.com · https://www.everstonecpa.com/book-online --- [Home](https://www.everstonecpa.com/) [Bookkeeping](https://www.everstonecpa.com/monthly-bookkeeping-services) Windsor Bookkeeping · Windsor # Bookkeeping for *Windsor* businesses Windsor ledgers often carry a US-dollar account, HST-free export sales, and costs that land months before revenue. EverStone keeps books for [Windsor and Essex County businesses](https://www.everstonecpa.com/accountant-windsor) remotely, at a fixed fee. [Get My Fixed Quote](https://www.everstonecpa.com/book-online?service=monthly#enquiry-form)[Ask a Free Question](https://www.everstonecpa.com/quick-question) **Quick answer:** Bookkeeping in Windsor means reconciling Canadian and US-dollar accounts every month, coding exported sales as zero-rated so the 13% HST return is right, and tracking inventory or job costs for the shops that make things. EverStone does that remotely, from monthly reconciliation through to the HST filing, starting at $325 a month, and the same firm prepares the year-end from the ledger. ## Two currencies, reconciled every month Many Windsor businesses effectively bank on both sides of the river: a US-dollar account at a Canadian bank for receipts, a US card for fuel or supplies, a Canadian operating account for the rest. Each must be reconciled in its own currency and carried into the books in Canadian dollars. Left to year-end, exchange differences become one unexplained number. Monthly, it is routine: invoices at a consistent rate, receipts at the clearing-day rate, open US-dollar balances revalued at month-end, giving a [foreign exchange gain or loss](https://www.everstonecpa.com/blog/foreign-exchange-gains-losses-business-canada) you can explain. See [Why bank reconciliation matters](https://www.everstonecpa.com/blog/bank-reconciliation-why-it-matters). ## Exports, zero-rating and a clean HST return Ontario’s 13% HST is one tax, fully recoverable through input tax credits. Windsor’s twist is sales: goods shipped to Michigan or Ohio are generally zero-rated — no HST charged, but the sale still goes on the return and input credits are still claimed. Coding them as exempt, or leaving them out, makes the return look odd and can cost you credits. We code each sale by where it goes, and keep the bill of lading or customs record that proves export beside the invoice. [Zero-rated versus exempt](https://www.everstonecpa.com/blog/zero-rated-vs-exempt-supplies-gst-hst-canada) explains why the difference matters, and [input tax credits](https://www.everstonecpa.com/blog/input-tax-credits-itc-canada-guide) covers what you can recover. ## Inventory and job costs for the shops that make things Essex County builds things: a mould shop carries steel and part-finished tools, a retailer stock, a contractor job materials. Monthly books must separate the cost of what sold from what remains, or profit swings for no reason. We set up costing to suit, jobs in progress for a [Windsor manufacturer](https://www.everstonecpa.com/manufacturer-accountant-windsor) or counted stock for a Windsor retailer, and keep it consistent. ## Seasonal cash in Essex County Some sectors spend long before being paid. A [Leamington or Kingsville greenhouse](https://www.everstonecpa.com/greenhouse-accountant-windsor) heats, plants and hires through winter before the first crop ships. A [Windsor contractor](https://www.everstonecpa.com/accountant-windsor) bills in stages and waits on a 10% holdback under Ontario’s Construction Act. Monthly books show those gaps while there is time to arrange financing. [Managing cash flow in a seasonal business](https://www.everstonecpa.com/blog/managing-cash-flow-seasonal-business-canada) goes further. ## The dates the ledger should carry Good books track more than transactions. An Ontario corporation files an annual return through the Ontario Business Registry within six months of year-end, apart from the CRA. Employers nearing the Employer Health Tax exemption should accrue it as payroll runs. WSIB premiums follow their own schedule. We keep all three on the HST and year-end calendar. With employees, [payroll services in Windsor](https://www.everstonecpa.com/accountant-windsor) covers pay runs. ## Records that feed other filings Some Windsor ledgers do double duty. A cross-border carrier’s fuel and kilometres by jurisdiction feed its IFTA return, so fuel receipts are coded by state or province as they arrive. A greenhouse’s energy bills, often its largest cost, are split between heating, lighting and electricity sold back, showing a crop’s real cost. Tagging subcontractor payments as made turns a contractor’s T5018 into a report, not a reconstruction. Setup costs little; rebuilding from a year of loose receipts is where catch-up fees come from. The Windsor trucking page covers the carrier side. ## What monthly bookkeeping includes Monthly: bank, card and US-dollar accounts reconciled, transactions coded, receipts matched, payables and receivables aged. Each filing period: the HST return filed from the reconciled ledger. Year-end: books closed and handed to the [corporate tax return](https://www.everstonecpa.com/corporate-tax-accountant-windsor) without a second clean-up. Bookkeeping starts at $325 a month with GST/HST filing, fixed in writing. If you are behind, [catch-up bookkeeping](https://www.everstonecpa.com/catch-up-bookkeeping) brings the books current first. See the [pricing page](https://www.everstonecpa.com/pricing). About this article **EverStone CPA** Prepared and reviewed by a CPA at EverStone CPA, serving businesses in BC, Alberta, Ontario and Manitoba. Updated September 2026 . [About the firm](https://www.everstonecpa.com/about) · [Send an enquiry](https://www.everstonecpa.com/book-online?service=monthly#enquiry-form) ## What gets done, and when What gets done, and when A monthly engagement, not a shoebox in March — for a business operating in Windsor, Ontario | Cadence | What we do | | Monthly | Canadian and US-dollar accounts reconciled, open US balances revalued, receipts matched | | Each HST period | Return prepared with exports coded as zero-rated and input tax credits claimed | | Annually | Inventory or work in progress confirmed, books closed for the T2 | | Ongoing | EHT accrual, WSIB dates and the Ontario annual return tracked | | Sales tax where you operate | 13% HST, a single registration and a single return | Source: [How often to do the books](https://www.everstonecpa.com/monthly-vs-annual-bookkeeping). General information, not advice. ## Remote bookkeeping EverStone serves Windsor entirely online. **There is no Windsor office and no local staff.** Bank and card feeds arrive electronically, documents by secure upload, and the ledger sits in software you can log into. HST is federal, so nothing depends on being in Ontario. Common questions ## Windsor bookkeeping questions **Should I keep a separate US-dollar account in the books?** Yes, if you receive or pay US dollars regularly. A separate account reconciled to its own statement shows exactly what the currency did to your results, instead of burying it in the Canadian account. [Ask about your case →](https://www.everstonecpa.com/quick-question) **Do exported sales go on my HST return?** Yes. Zero-rated exports are reported as sales even though no tax is charged on them, and you keep claiming input tax credits on the costs behind them. **Which software do you use?** Cloud accounting that you hold your own login to, usually QuickBooks Online or Xero. Both handle multiple currencies. [QuickBooks versus Xero](https://www.everstonecpa.com/quickbooks-vs-xero-canada) compares them. **Can you take over books another bookkeeper started?** Yes. We review what is there, fix what needs fixing, and quote the monthly fee once we know the state of the file. **At what rate is a US-dollar sale recorded?** At a consistent rate on the invoice date, usually the Bank of Canada daily rate. When the customer pays, the payment is recorded at that day’s rate, and the difference goes to foreign exchange gain or loss rather than being hidden in sales. **Do you have a Windsor office?** No. EverStone works online, and keeps Windsor books remotely. Bank feeds arrive electronically and documents come through a secure upload link. **What does bookkeeping cost for a Windsor business?** Same fee as anywhere: bookkeeping from $325 a month with GST/HST filing, depending on transaction volume and accounts, fixed in writing after we review your enquiry. [See the published fees](https://www.everstonecpa.com/pricing). **Do you work with businesses outside Windsor itself?** Yes. Books for businesses in LaSalle, Tecumseh, Lakeshore, Leamington and the rest of Essex County are kept exactly as Windsor ones are: bank feeds, receipts through a secure upload link, and the same fixed monthly fee. ## Related services and local guides Nearby cities, the rest of what we do for Windsor businesses, and the reference pages behind this one. [Accountant for Windsor manufacturers](https://www.everstonecpa.com/manufacturer-accountant-windsor) [Accountant for Essex County greenhouses](https://www.everstonecpa.com/greenhouse-accountant-windsor) [Bookkeeping in London, Ontario](https://www.everstonecpa.com/bookkeeping-london-ontario) [Bookkeeping in Hamilton](https://www.everstonecpa.com/bookkeeping-hamilton) [Bookkeeping in Toronto](https://www.everstonecpa.com/bookkeeping-toronto) [Monthly vs annual bookkeeping Which cadence actually costs less](https://www.everstonecpa.com/monthly-vs-annual-bookkeeping) [Accountants across Ontario](https://www.everstonecpa.com/accountant-ontario) [Ontario tax facts Current rates and thresholds for Ontario](https://www.everstonecpa.com/ontario-tax-facts) [A real fixed quote, line by line](https://www.everstonecpa.com/sample-quote) ### What clients say Rated 5.0 on Google across 26 client reviews. [Read all reviews](https://www.everstonecpa.com/reviews) ★★★★★ “Personal. Professional. Responsive. Plus he saved me a bundle!” Corrin Skalbeck Verified Google Local Guide ★★★★★ “…He is very knowledgeable and has saved me tons in taxes by restructuring my group of companies — the best accountant I've worked with in the last 10 years, after switching from three different firms.” Matt Hildebrandt Verified Google review ### Starting fees Every fee is fixed in writing before any work begins. - **Monthly bookkeeping, HST filing included** from $325 a month *This page* - **Payroll, remittances, T4s and ROEs** included in monthly bookkeeping - **Books, payroll and the year-end T2 together** $500–$700 a month - **Corporate year-end and T2 return** fixed fee, quoted in writing - **Personal tax return (T1)** from $125; self-employed or rental $275–$500 - **Catch-up bookkeeping** from $2,200 per year of records - **Controller or CFO support** controller from $1,650, CFO from $2,750 a month - **One-off advice call with a CPA** $225 plus applicable tax [Get My Fixed Quote](https://www.everstonecpa.com/book-online?service=monthly#enquiry-form) --- Source: https://www.everstonecpa.com/bookkeeping-windsor Prices: https://www.everstonecpa.com/pricing · Contact: info@everstonecpa.com · https://www.everstonecpa.com/book-online