--- title: "Payroll Services in Richmond Hill, ON | EverStone CPA" url: https://www.everstonecpa.com/payroll-services-richmond-hill description: "Payroll services for Richmond Hill employers: pay runs, CRA remittances, T4 slips, Ontario employer health tax and WSIB, done online. Get a fixed quote." updated: 2026-10-16 publisher: EverStone CPA Inc. (Chartered Professional Accountant firm, Abbotsford, BC) service_area: British Columbia, Alberta, Ontario and Manitoba --- [Home](https://www.everstonecpa.com/) Payroll services in Richmond Hill Payroll & source deductions · Richmond Hill # Payroll services in *Richmond Hill* Running payroll in Richmond Hill means three bodies, not one: the CRA for source deductions and T4s, the Ontario Ministry of Finance for employer health tax once you are large enough, and the Workplace Safety and Insurance Board for workplace coverage. EverStone runs payroll for [Richmond Hill businesses](https://www.everstonecpa.com/accountant-richmond-hill) remotely, on a written fixed scope. [Get My Fixed Quote](https://www.everstonecpa.com/book-online)[Ask a Free Question](https://www.everstonecpa.com/quick-question) **Quick answer:** Richmond Hill employers withhold income tax, CPP and EI from every pay, remit them to the CRA on the schedule assigned to their payroll account, and file T4 slips by the last day of February. Ontario employer health tax applies once total Ontario payroll passes the $1,000,000 exemption, with the rate chosen before the exemption is deducted. WSIB coverage is separate again. For a Richmond Hill business, payroll is included in monthly bookkeeping from $325 a month. Payroll covers the source deductions for CPP, EI premiums and income tax, the remittances to the CRA, the year-end T4 and T4A slips, and access through My Business Account. Updated October 2026 . ## Who we run payroll for in Richmond Hill The City of Richmond Hill identifies professional, scientific and technical services, health, finance and insurance, and information and culture as its key sectors, and it profiles a range of software, electronics, robotics, advanced-manufacturing and life-sciences employers. Most local businesses are small. So the payrolls we see are usually modest in headcount but varied in shape: a clinic with salaried and hourly staff, an engineering consultancy paying salaried professionals and a few contractors, a software company with developers whose wages also feed an SR&ED claim, a small manufacturer with shift workers, and owner-managers who pay themselves a salary through the company. Each of those has its own payroll questions. Health practices often mix employees and independent practitioners, which raises the employee-or-contractor question. Technical companies need payroll records that tie salaries to projects. Manufacturers and trades need overtime, vacation pay and public holiday pay calculated under Ontario rules. And every owner-manager needs salary planned against dividends, which is a [personal tax](https://www.everstonecpa.com/personal-tax-accountant-richmond-hill) decision as much as a payroll one. ## The federal deductions underneath everything The core obligations are the same everywhere in Canada. Income tax, CPP and EI are withheld from each pay and, with the employer’s share of CPP and EI, remitted to the CRA. The remittance schedule is assigned from your average monthly withholding, so a growing employer can move from monthly to more frequent remittances without much warning. Late remittances attract penalties even when the amount is small, which is why the dates are logged for each payroll account. The [PD7A](https://www.everstonecpa.com/forms/pd7a) remittance voucher and the account’s balance in My Business Account are reconciled to the payroll register every period, and the T4 slips and summary are filed by the last day of February. [Payroll remittances and the RP account](https://www.everstonecpa.com/blog/payroll-remittances-canada-rp-account) explains the schedule. ## Employer health tax: the rate is chosen before the exemption Ontario’s employer health tax is graduated rather than flat, and the order of operations is where employers go wrong. You select your rate from the band table using **total Ontario remuneration before any exemption is deducted**. Only then do you subtract the exemption and apply the chosen rate to what remains. Deducting the exemption first and then finding your band puts you in a lower band than you belong in and understates the tax. The bands run from 0.98% on [Ontario payroll](https://www.ontario.ca/document/employer-health-tax-eht) up to $200,000, through steps between $200,000.01 and $400,000, to 1.95% on payroll over $400,000. The exemption is $1,000,000 and is scheduled for inflation adjustment on 1 January 2029. No exemption is available where the employer or its associated group has more than $5,000,000 of annual Ontario payroll, and associated employers must file an allocation agreement to share the single exemption. The full table, with its source, is on the [Ontario tax facts page](https://www.everstonecpa.com/ontario-tax-facts). ## Associated companies share one exemption Owner-managed businesses in Richmond Hill often grow into more than one company: an operating company and a holding company, a practice and a management company, or a second business started by the same owners. Because the employer health tax exemption belongs to the associated group rather than to each corporation, two companies that each pay $700,000 of wages are not each under the exemption — together they are over it. The calculation has to be done at group level and then allocated, in that order. The [associated corporations](https://www.everstonecpa.com/blog/associated-corporations-small-business-deduction) note covers the parallel rule for the small business deduction. ## WSIB is a separate registration Workplace coverage in Ontario runs through the **Workplace Safety and Insurance Board**, which is entirely separate from the Ministry of Finance and carries its own registration, classification and clearance obligations. It uses the same payroll figures as everything else but is reported to a different body on a different schedule, which is exactly the kind of split that gets missed when payroll is run informally. In construction, compulsory coverage reaches owners and executive officers too; see [Richmond Hill trades accounting](https://www.everstonecpa.com/trades-accountant-richmond-hill). ## Ontario holiday and vacation pay Ontario recognises nine public holidays. Public holiday pay is the regular wages and vacation pay earned in the four work weeks before the week containing the holiday, divided by twenty. A payroll policy written for another province will not produce the right amount, and staff paid hourly or on variable schedules are where the differences show. Vacation pay earned but not yet taken is a liability at year-end and is accrued in the books, so the [year-end statements](https://www.everstonecpa.com/financial-statements-richmond-hill) reflect it. ## Employees, contractors and practitioners Many Richmond Hill businesses pay people who invoice rather than receive a pay slip: developers on contract, consulting engineers, practitioners working in a clinic. Whether someone is an employee or a contractor depends on control, who owns the tools, whether they can subcontract and whether they carry a chance of profit or loss — not on what the agreement calls them. If the CRA reclassifies a long-term contractor, the employer owes the deductions it should have withheld. We review the arrangements when payroll is set up. The [worker classification](https://www.everstonecpa.com/blog/employee-vs-contractor-cra-worker-classification) guide explains the tests. ## What is covered - Pay runs with Ontario tax tables applied to Ontario employees - Income tax, CPP and EI withheld and remitted on your CRA schedule - Employer health tax calculated at group level, with the band selected correctly - Allocation of the exemption across associated employers where one applies - WSIB registration support and payroll reporting - Public holiday and vacation pay calculated under Ontario employment standards - T4 and T4A slips and summaries filed by the last day of February ## Remote, with no Richmond Hill office EverStone works fully online. There is no office in Richmond Hill or elsewhere in York Region, and no plan for one — employers are served through video calls, secure document exchange and e-signature. Payroll suits that arrangement because none of the inputs or outputs are physical: hours and changes come in by email or upload, pay runs are approved online, and remittances go to the CRA electronically. The [payroll hub](https://www.everstonecpa.com/payroll-hub) collects the underlying guides and calculators. The year-end this all feeds into is [corporate tax in Richmond Hill](https://www.everstonecpa.com/corporate-tax-accountant-richmond-hill). Each company in a group remits on its own dates, so map all of them on [a thirteen-week cash forecast](https://www.everstonecpa.com/cash-flow-management). About this article **EverStone CPA** Written and checked by EverStone CPA’s Chartered Professional Accountant, working remotely with Richmond Hill employers. Revised October 2026. [About the firm](https://www.everstonecpa.com/about) · [Send an enquiry](https://www.everstonecpa.com/book-online) ## Payroll obligations for a Richmond Hill employer Payroll obligations for a Richmond Hill employer Federal obligations plus what Ontario adds — for a business operating in Richmond Hill, Ontario | Obligation | What it involves | | Source deductions | CPP, EI and income tax withheld from each pay | | Remittance | Due on the schedule the CRA assigns to your payroll account | | T4 slips and summary | Filed by the last day of February after the calendar year | | Provincial payroll tax (Ontario) | Employer health tax, once Ontario payroll exceeds the $1,000,000 exemption | | Workplace coverage | WSIB registration and reporting, separate from the CRA and the Ministry of Finance | | Sales tax where you operate | 13% HST, a single registration and a single return | Source: [Ontario tax facts](https://www.everstonecpa.com/ontario-tax-facts). General information, not advice. In Richmond Hill, EverStone also works with [tech startups](https://www.everstonecpa.com/tech-startup-accountant-richmond-hill) and growing companies that need [CFO support](https://www.everstonecpa.com/cfo-services-richmond-hill). Free tools for Richmond Hill businesses: [payroll remittance calculator](https://www.everstonecpa.com/payroll-remittance-calculator). Common questions ## Richmond Hill payroll questions **How is the Ontario employer health tax rate selected?** From total Ontario remuneration before any exemption is deducted. Once the band is identified, the exemption is subtracted and the chosen rate applies to the remainder. Deducting the exemption first lands you in a lower rate than the rules allow and understates the liability. [Ask about your case →](https://www.everstonecpa.com/quick-question) **Does my small Richmond Hill business pay employer health tax?** Only if total Ontario payroll — across the employer and any associated companies — exceeds the $1,000,000 exemption. Below that, nothing is payable, but associated employers still need to allocate the single exemption between them. **When are T4 slips due?** By the last day of February following the calendar year, with the T4 summary. Employees must receive their copies by the same date. **Is WSIB part of the same filing as employer health tax?** No. WSIB is administered separately from the Ministry of Finance, with its own registration, classification and reporting. It draws on the same payroll figures but is a distinct obligation. **How is Ontario public holiday pay calculated?** From regular wages earned plus vacation pay payable in the four work weeks before the work week containing the holiday, divided by twenty. Ontario recognises nine public holidays. **Does EverStone have an office in Richmond Hill?** No. The firm works online. Richmond Hill employers are served entirely remotely through video meetings, e-signature and secure document exchange. **What does payroll cost for a Richmond Hill business?** Nothing about a Richmond Hill address changes the fee. Payroll is included in monthly bookkeeping from $325 a month; a payroll-only engagement is quoted by headcount and pay frequency, in writing, after we review your enquiry. [See the published fees](https://www.everstonecpa.com/pricing). **Do you work with businesses outside Richmond Hill itself?** Yes. Employers in Oak Ridges, Aurora, Markham, Vaughan and the rest of York Region are set up the same way: payroll runs remotely, remittances are scheduled, and the fee does not change with the address. Toronto employers are covered on the [Toronto accountant page](https://www.everstonecpa.com/accountant-toronto). ## Related services and local guides The rest of what we do for Richmond Hill businesses, nearby cities, and the reference pages behind this one. [Trades accountant in Richmond Hill HST on construction, WSIB for owners, holdbacks and T5018 slips.](https://www.everstonecpa.com/trades-accountant-richmond-hill) [Tech startup accountant in Richmond Hill SR&ED wages, founder pay and stock options.](https://www.everstonecpa.com/tech-startup-accountant-richmond-hill) [Personal tax accountant in Richmond Hill T1 returns with the Ontario surtax and health premium, planned with the company.](https://www.everstonecpa.com/personal-tax-accountant-richmond-hill) [Accountant in Toronto The same engagement, serving Toronto](https://www.everstonecpa.com/accountant-toronto) [CFO services in Richmond Hill CFO services for Richmond Hill businesses](https://www.everstonecpa.com/cfo-services-richmond-hill) [Accounting & CPA services in Richmond Hill CPA services for Richmond Hill businesses](https://www.everstonecpa.com/accountant-richmond-hill) [Bookkeeping in Richmond Hill Bookkeeping for Richmond Hill businesses](https://www.everstonecpa.com/bookkeeping-richmond-hill) [GST/HST filing in Richmond Hill HST for Richmond Hill businesses](https://www.everstonecpa.com/gst-hst-filing-richmond-hill) [Payroll services in BC, AB, ON and MB Remittances, T4s and year-end filing](https://www.everstonecpa.com/payroll-services-canada) [Payroll hub Remittances, deductions and T4 filing](https://www.everstonecpa.com/payroll-hub) [Payroll deduction calculator CPP, EI and tax on a pay period](https://www.everstonecpa.com/payroll-deduction-calculator) [Accountants across Ontario Remote CPA service throughout Ontario](https://www.everstonecpa.com/accountant-ontario) [Ontario tax facts Current rates and thresholds for Ontario](https://www.everstonecpa.com/ontario-tax-facts) ## Who this is for, and who it is not The typical Richmond Hill client has between one and a few dozen employees, sometimes across two or three associated corporations, and wants remittances on time, T4s that agree with the PD7A, and the Ontario layers handled without a second provider. A large unionized shift workforce is better on a dedicated payroll platform, and we will tell you. Otherwise [the price](https://www.everstonecpa.com/fee-estimate) is settled first. ## What happens when you get in touch Setup starts with the structure rather than the first pay run. - **Thirty minutes, at no charge.** Which corporations pay wages, how they are associated, and what each payroll account shows today. - **Accounts and deadlines first.** Remittance dates are logged for each account, WSIB status is confirmed, and any EHT allocation is set up across the group. - **Runs through the year, returns after it.** Every pay remitted on time, then T4s filed before February ends and the annual EHT return where one is due. [Send an enquiry](https://www.everstonecpa.com/book-online), or [ask about your payroll](https://www.everstonecpa.com/quick-question) first. ## Ontario payroll handled properly Remittances, T4s, employer health tax and WSIB handled by a CPA, remotely. Send an enquiry. [Get My Fixed Quote](https://www.everstonecpa.com/book-online)[Ask a Free Question](https://www.everstonecpa.com/quick-question) ★★★★★ “…He is very knowledgeable and has saved me tons in taxes by restructuring my group of companies — the best accountant I've worked with in the last 10 years, after switching from three different firms.” Matt Hildebrandt · Google review --- Source: https://www.everstonecpa.com/payroll-services-richmond-hill Contact: info@everstonecpa.com · https://www.everstonecpa.com/book-online