Langley bookkeeper

Monthly bookkeeping for Langley businesses starts from $325 a month, with payroll and GST/PST filings handled in the same package. The books feed every filing that follows: the T2 or T2125, the GST/HST return and its input tax credits, the CCA schedule and the CRA instalments.

Two ledgers that have to agree

Stock-holding businesses run an inventory system and a ledger, and the two drift apart: goods received in one period and invoiced in another, credit notes applied in one place, stock written off with no entry. Together these make cost of sales unexplainable and margins move for no reason. Monthly reconciliation of the sub-ledger to the control account keeps them aligned.

Landed cost belongs in the stock value

For goods arriving through the port and moving to warehouses in Gloucester, Port Kells or Walnut Grove, the supplier invoice is only part of the cost; freight, duty and customs brokerage are too. Expensing those instead of loading them onto the goods understates inventory, overstates current cost and flatters every line’s margin. The fix is allocating the charges when goods are booked in, not a year-end adjustment when nobody remembers which container carried which charge.

Supplier statements are the control on purchases

Monthly supplier-statement reconciliation is the most useful control in distribution, and the most skipped. It catches duplicate invoices, unapplied credits, goods never received and price drift, and gives a real payables figure. For a Langley business it is a short monthly task; left a year, it becomes a supplier dispute.

Where the sales channels land

Most stock-holding businesses sell through several channels: a retail terminal settling daily net of fees, an online store on its own cycle, wholesale customers on terms. Lumped as deposits, fees and the sale-to-stock link are lost. Each channel needs a clearing account that empties to nil. Marketplace facilitator rules cover who accounts for tax on a platform.

Two sales taxes, two treatments on purchases

BC has no harmonized tax, so a Langley ledger tracks 5% GST and 7% PST separately. GST paid is generally recoverable as an input tax credit. PST paid on goods and equipment for business use is generally a cost of the expense or asset; resale goods are generally bought PST-free. One combined account overstates recoverable tax and understates equipment cost.

Counting stock without stopping the business

One yearly count, at the busiest time, is common and unreliable. Cycle counting a rotating set of lines each month catches errors while small and memory is fresh, so the year-end figure is a confirmation. Year-end inventory counts covers what the record must show to support the return.

Remote bookkeeping, one office

EverStone is a fully virtual, one-CPA firm with no Langley office. Bank feeds arrive electronically, invoices by upload or email, and we review your inventory system through your cloud login. The CPA reconciling stock monthly values it on the corporate return. Monthly versus annual bookkeeping covers how often the work needs doing.

Keeping the books accurately and knowing what they mean are different jobs, and it is worth being deliberate about where bookkeeping stops being the answer.

Owners who need the Langley GST engagement as well will find it on the same terms.

The companion page on getting the Langley returns filed and contractor accounting in Langley covers that side of the work.