Payroll services in London, Ontario

Payroll for London Ontario employers is part of our monthly package, which starts from $325 a month with the bookkeeping and GST/PST filings included.

Deductions, remittances and the schedule the CRA sets

Each pay needs income tax, CPP and EI withheld, plus the employer’s CPP and EI. A new employer usually remits monthly by the fifteenth of the following month; larger ones remit more often. Late or short remittances bring penalties that are hard to have waived, so we remit on payday. Departing employees need a record of employment, and every employee gets a T4 by the last day of February. The payroll remittance calendar sets out the dates.

Employer Health Tax: the rate is chosen before the exemption

Ontario’s Employer Health Tax is graduated. Set the rate band from total Ontario payroll before any exemption, then deduct the exemption and apply that rate to the rest; reversing it understates the band. Related companies share one exemption and must agree a split, and a large associated group loses it. A manufacturer adding a shift, or a family with a restaurant and a construction company, can cross into EHT unnoticed. See the Ontario tax facts page.

WSIB is its own account

The Workplace Safety and Insurance Board runs separately from both the CRA and the Ministry of Finance, with its own registration, rate group and premium reporting based on insurable earnings. Coverage is compulsory for most construction work, including for many independent operators and executive officers in construction, and general contractors ask subcontractors for a clearance certificate before paying them. For a manufacturer or a trucking company, the rate group attached to the account drives the premium, so the classification is worth checking once rather than assuming.

Payroll patterns across London’s industries

Manufacturing adds shift premiums, overtime and taxable benefits that must reach the T4. Farms hire seasonally, with setups and records of employment each season. Restaurants treat tips by control: tips the employer distributes are pensionable and generally subject to deductions; tips handed straight to a server stay out of payroll. Trucking pays by the kilometre or load and must separate wages from meal or travel allowances. Contractors run crews whose hours shift job to job.

See manufacturers, farms, restaurants, trucking and contractors in London for the rest of each industry’s file.

Ontario employment standards that reach the payroll

Vacation, public holiday and termination pay follow Ontario’s Employment Standards Act, not the CRA, each with its own formula. Ontario public holiday pay uses wages and vacation pay from the weeks before the holiday, so BC, federal or national defaults give wrong amounts. Vacation pay rules and statutory holiday pay cover the principles.

Moving payroll over partway through the year

Most employers switch payroll providers after something goes wrong: a missed remittance, a mismatched T4, a bookkeeper who left. Switching mid-year is routine if the year-to-date figures come across correctly. We take each employee’s earnings, deductions and CPP and EI to date, check them against what was remitted, and carry on from the next pay. That way the maximums stop at the right point and the T4s agree with the CRA. If the old figures do not reconcile, you hear before the first run.

What is covered

• Payroll run on your schedule, with pay stubs and direct deposit
• CRA remittances made on time and reconciled each month
• Employer Health Tax tracked against the exemption, with the annual return
• WSIB premium reporting and clearance support
• Records of employment, T4 and T4A slips and the summary
• Payroll entries posted to the monthly books

Remote, with no office visits

EverStone is a fully virtual CPA firm. There is no London office and no local staff. Timesheets arrive by secure upload or from your payroll software, pay goes by direct deposit and remittances are electronic.